How can you spot emerging trends that could significantly affect your business operations and plan? We explain how issues management PR can help with damage control and keep your reputation on track.
In PR, it’s crucial that you can spot emerging trends and prepare for any eventuality they could bring. If you don’t, your business is at risk of spiralling into a crisis and incurring serious reputational damage.
Issues management is all about being ahead of the game. This means evaluating trends early and monitoring the direction they’re taking. Then you’re in a stronger position to define your own narrative around the theme as it emerges.
In this blog, we explore issues management and how to use PR to manage a crisis.
What is issues management in PR?
The Institute for PR defines issues management as “an anticipatory, strategic management process that helps organizations detect and respond appropriately to emerging trends or changes. These trends or changes could crystallize into an issue, which could raise the attention and concern of important publics and stakeholders.”
AS PRs don’t have a crystal ball, they must actively monitor and assess trends and developments within their client’s industries. From here, they should evaluate whether a plan of action needs to be developed.
How is issues management different from crisis management?
We covered the issue of crisis management in-depth here: What is PR crisis management and when do you need it?
From social media blunders and poor press interviews to product recalls and bad reviews, we all recognise a crisis when it’s happening. Issues are different as you have more time to take a measured, proactive approach.
In a nutshell, a crisis is:
- Your team may need to make decisions without having all the facts available.
- This often involves working out of normal hours to resolve the problem.
- Managed in the moment. There may not be a full range of options available to you.
- You may be under pressure to get the situation resolved.
- Being forced to deal with an immediate crisis can be expensive.
- The business founder or CEO will often need final sign off, and stakeholders may need to be consulted.
In comparison, an issue is:
- You have time to monitor situations and trends to get ahead of the issue.
- This means you can weigh up the different possibilities and take the best route for your client.
- Business as usual. The work can be done during normal working hours.
- Cost-effective. By preparing ahead of time you can choose a course of action that is cost effective.
- Senior staff have time to assess the plan and sign off their responses.
How issues can affect your business
Let’s look at a few examples of issues management in public relations to better understand their role:
- Economic issues. Have a good understanding of the economic outlook in all the countries where your client operates. Could financial strains lead to supply chain issues, for example?
- Changes in regulation. What changes could be imminent in your client’s industry? A new tax on sugar or changes to advertising laws could severely affect big food businesses.
- Social trends. How are people attitudes and behaviours changing? The increased awareness of climate change is a good example here.
- Lifestyle patterns. How is new technology developing and being adopted in our daily routines?
What is the issues management process in public relations?
By identifying and addressing issues early on, you can ensure your issues management process works towards a positive outcome.
It’s impossible to plan without a full understanding of what could be on the horizon. Start by actively monitoring trends and developments in your client’s industry.
- Emerging petitions and campaigns. Who is lobbying parliament and what is gaining traction?
- Bills going through parliament. Keep abreast of those that are successful and unsuccessful. Often the same issues will reappear in future.
- Traditional media. What themes are getting most press coverage and how could these affect your client or business?
- Social media. How are people responding to these emerging themes and is it changing the way they think or behave?
Next, it’s time to assess the themes and trends you’ve identified. A simple SWOT analysis can help here. This involves considering the strengths, weaknesses, opportunities, and threats for each issue.
For example, are new regulations on business carbon emissions on the horizon? This could be an opportunity to position your business as a leader if you have already made significant changes. But you will need to get your facts and figures straight to avoid any threats of a media backlash around greenwashing.
Prepare and agree
Documenting your plans is crucial. Lay out the potential issues and how you plan to respond in each case. Your strategy should be well informed, so collaborate with senior staff and get their sign off in plenty of time.
Unfortunately, issues change and evolve over time, so you need to treat this as an ongoing process. Keep monitoring and evaluating, and update your strategy as necessary.
Does your business need help getting to grips with issues management? Our team is skilled at anticipating trends and advance planning for a range of issues and crisis situations. Contact us now for a chat about how we can help you.